ITWA Exhibit Guidelines and Contract for 2008 Trade Show
Use of Space:
The ITWA reserves the right to decline or prohibit any exhibitor or proposed exhibit which in the ITWA’s opinion is not suitable to or in keeping with the character of the exhibition. No subletting of space will be permitted. ITWA reserves the right to assign booth space.
Payment of Exhibit Space:
A 50% deposit is required when booth reservations are made. The deadline for booth reservations is July 7, 2008. Balance must be paid no later than July 21, 2008. An exhibitor will not be permitted to set up their exhibit unless paid in full. NO REFUNDS AFTER July 21, 2008.
Installation and Removal of Exhibits
: Installation of exhibits will take place from 7:30 AM – 12:00 Noon on Friday, August 1, 2008. Dismantling of exhibits may take place after 1:00 PM Sunday, August 3, 2008. Exhibitors agree that booths will not be dismantled and that articles on display will not be removed until 1:00 PM Sunday, August 3, 2008.
Exhibit Dates and Hours
Friday, August 1, 2008
: Booth space set up from 7:30 AM to Noon. Exhibits are open from 1:00 – 7:00 PM. Seminars will be conducted on this date with times to be announced. The opening ceremony with introduction of ITWA officers and vendors will be at the hospitality hour following the tow truck parade at dusk.
Saturday, August 2, 2008
: Exhibits open from 9:00 AM to 5:00 PM. Seminars and demonstrations will be held throughout the day with times to be announced. Banquet and awards ceremony follows at approximately 6:30 PM.
Sunday, August 3, 2008
: Exhibits open from 9:00 AM to 1:00 PM.
Equipment:
Exhibitors are responsible for supplying necessary equipment. Please inform us if you will need additional equipment such as electricity, extension cables, signs, phone lines or other items. We will try to provide you the necessary equipment although an added charge will probably be incurred.
Liability Insurance and Security
: The ITWA, their officers, agents, servants, and employees, including instructors, are expressly released from all liability from the undersigned, my personal representatives, employees, heirs, assigns, next of kin for all loss or damage and any claim or demands on account of injury to myself or my employees resulting in death or injury to myself whether caused by negligence of the releases or otherwise while the undersigned is in, about, or around the Trades Show Facility. Each exhibitor must make provision for the safe keeping of exhibit materials during and after the close of the show. Exhibitors must protect their equipment and goods so that no injury or damage will result to the public or the exhibit area and will be liable for such damage.
I have read this contract and agree to adhere to the above terms.
Enclosed is my 50% deposit of
$ ____________
Company Name __________________________________
Exhibitor Signature_________________________________
Date ___-_____-2008
ITWA 2008 Trade Show Booth Price Information
Radisson Hotel 800 East 81st Avenue, Merrillville, IN
August 1-3, 2008
TENTED BOOTH SPACE
________ 10X10 $350.00
________ 10X20 $450.00
OUTSIDE BOOTH SPACE
________ 30X20 $450.00 ________ 30X40 $900.00
________ 30X50 $1,125.00 ________ 30X60 $1,350.00
________ 30X80 $1,800.00 ________ 30X100 $2,250.00
Every effort will be made to configure outside booth space to meet the
exhibitor’s needs.
Booth space is $.75 per square foot. Minimum outside space is $450.00.
Booth space includes one (1) table and one (1) chair. (Extra tables are available for $15.00 each and chairs are available for $5.00.)
Additional space with access to outside booth space will be provided free of charge for demonstrations of equipment.
Company _______________________________________
Contact _______________________________________
Address _______________________________________
City, State, Zip _______________________________________
Phone Number _______________________________________
Email address _______________________________________
Signature _______________________________________
Complete and sign both pages of contract and return to:
Sallie S. Nye, Membership Coordinator
Indiana Towing & Wrecker Association
PO Box 3
Muncie, IN 47308
Phone/Fax 765-288-6041
Please make checks payable to the Indiana Towing & Wrecker Association.
We look forward to seeing you at the Indiana Towing and Wrecker Association Trade Show. We will do our best to accommodate your requests.
Visa MasterCard American Express
Card #_______________________________________________
Exp. Date______________________
Indiana
Towing &
Wrecker
Association
PO Box 3
Muncie, IN 47308
Indiana Towing and Wrecker Association
2008 Trade Show
August 1-3
Radisson Hotel, 800 East 81st Avenue, Merrillville, IN
Strategically located to attract towing companies from
Not only Indiana but also Illinois, Michigan, and Wisconsin.
The 2008 ITWA Trade Show will return to the Radisson Hotel at Star Plaza, the site of some of ITWA’s must successful trade shows on August 1st through 3rd.
Tom Bertagnolli, the 2008 Chair and the members of Chapter 1 are planning a great show with some new activities, training, product demonstrations and plenty of time for participants to visit the vendors to see the latest in equipment and services. Other events will include a tow truck beauty contest, children’s activities, annual awards banquet on Saturday evening and a tow truck parade at dusk on Friday evening.
Both tented and open booth space will be available. Security for all vendors will be provided.
We look forward to your company’s participation as an exhibitor at the 2008 ITWA Trade Show. The ITWA Exhibit Guidelines and Contract for the 2008 Trade Show are provided above. If you need additional information please contact:
Sallie Nye, ITWA Membership Coordinator by phone/fax 765-
288-6041
or email sallie235@aol.com
Or call Tom Bertagnolli at 219-972-2100.
Sincerely,
Sallie S. Nye
ITWA Membership Coordinator
Hotel reservations -- - Radisson Hotel 219-769-6311 or
http://www.Radisson.com/merrillvillein ask for the ITWA rate of $109.00 plus tax